Bridford Parish Council minutes of meeting 7th July 2014

Minutes of a meeting of Bridford Parish Council held at Bridford Village Hall July 7th 2014 at 7.00pm.

Present: Cllrs S Purser (Chairman), G Hearnden, E Price,  F Miles (to be co-opted at the meeting), Mrs J P Banks (Clerk) and one member of the public.  Cllr Lord arrived at the end of the meeting, due to circumstances beyond her control.

1        Apologies – Cllr T Evans

2        Declarations of Interest – Councillors to declare any personal or prejudicial interest in any item on the agenda – none

3        Public Discussion – the owner of Pound Cottage outlined his revised building plans having recently won his appeal with DNPA.  The Parish Council will view the revised submission when DNPA send details and will make appropriate comments / observations.

MATTER ARISING

4    Minutes – Parish Council resolved to approve and accept the minutes of the Parish Council meeting held on 2nd June as a true and accurate record of the meeting.

5     Allotments  – a letter sent to the former tenant of plot 3 has received no response. Arrangements will now be made to clear the weeds, spray with weed killer and remove the large amount of rubbish.

6     Play Area  – the new notice has been made and will be put up in place of the existing one.

7     Village Hall  – in the absence of Cllr Lord, not update was available.

8     Parish Councillor Vacancy – the correct procedures having been followed, official permission was received from Teignbridge to co-opt a person to fill the vacancy and Francis Miles was subsequently co-opted as a Parish Councillor for the remainder of term

9     Snow Warden – nobody has come forward.  A plea for a volunteer will be put in Unity and on the notice boards.

10   Parish Plan – the annual review took place on 30 June with all Councillors present.  A revised copy will be circulated and published on the Bridford website.

ANY OTHER MATTERS ARISING

11     Meetings Attended by any members of the Parish Council.  Although there has not been a recent meeting of the Woodland Trust, Councillor Hearnden announced his intention to resign as a Parish Council representative on the Trust Committee.

PLANNING

Items for Discussion

The following items were circulated to Parish Councillors and dealt with between meetings due to the short timescales for a response.

12   Many Waters, Bridford – re proposed extensions to an existing dwelling following the removal of existing poorly built extensions (DNPA ref 0302/14).  ” The Parish Council has no objections”

13   Poole Farm, Bridford – re proposed agricultural workers dwelling (DNPA ref 0293/14). “The Parish Council has no objections”.

14   Any items  received for discussion since publication of the agenda – none

Items for Information

15   Land at Pound Lane, Bridford – notice of Refusal of Planning Permission re proposed erection of timber storage barn 5.4m x 3.6m (DNPA ref 0232/14).

16   Any items for information received since publication of the agenda

Barn and Roundhouse, Bridford – Grant of Conditional Planning Permission (DNPA ref 260/14)

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Southwood, Pound Lane, Bridford – Grant of Conditional Planning Permission (DNPA ref 250/14)

A Parish Councillor asked what the result was regarding the Enforcement Notice by DNPA at forestry land at the opposite side of the road from Blackingstone Rock.  The question will be put to DNPA.

FINANCE & ACCOUNT

17   Contribution to Clerk’s Internet costs – Parish Council resolved to agree unanimously by a show of hands, to increase the contribution towards internet facility costs incurred by the Clerk by £2.50 per month, increasing the quarterly payment to £30.00.

18   Account balances as at 30 June 2014 – current account £3,762.45 and deposit account

£3,172.88 (balances include £745 earmarked for Play Area, £150 balance of refundable deposits for allotments & £133 re proceeds of contents of textile bank)

Balances allow for all expenditure and income detailed below.

19   Income

Bank interest April 2014                                                                          £      0.27

Bank interest May 2014                                                                           £      0.26

20   Expenditure

Mrs J P Banks re Clerk’s salary for June 2014                                                    £176.68

Mrs J P Banks re admin expenditure 1 April – 30 June 2014      £89.56

Mrs J P Banks re use of home as office 1 April – 30 June 2014  £54.00

Mrs J P Banks reimburse payment for Play Area notice

£48.00 + £9.70 V.A.T.                                                                        £57.60         £201.16

HMRC re PAYE 6 April – 5 July 2014                                                                     £132.40

21    Annual Return for 2013/14 has been signed off by the external auditor Grant Thornton with no issues to address.   As income and expenditure are both less than £10,000, there is no fee payable.  The Chairman thanked the Clerk,

22    Notice of Completion of accounts has been published.   The Statement of Accounts and Auditor’s Certificate can be inspected or a copy obtained by any Local Government Electors of the Parish, by appointment with the Clerk.

FOR DISCUSSION

23    Empowering Parish Councils to sell electricity – PC to consider if it would submit a proposal under the Sustainable Communities Act.  The Parish Council decided that this was not applicable to Bridford.

24    Bridford Village Website – The Parish Council unanimously agreed that the new website is a success and should continue and resolved to support and fund the website for the next 12 months.

25   Any items for discussion received since the publication of the agenda – none

FOR INFORMATION

26   Warnings – police have reported a theft from a VW Caddy parked at Ideford Common on 18 June.  Vehicle owners are reminded not to leave valuables on display and to report anything suspicious on the 101 telephone number.

27   DNPA has published it’s Adopted Affordable Housing Supplementary Planning Document which can be viewed on the DNPA website. A copy has been circulated to Parish Councillors.

28  Electors Fund – letter of thanks  received from Teign Valley Community Hall re the Parish Council’s  use of the Electors Fund towards the cost of LED ceiling lights.

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29   Conclusions re Day Services Review – day services in seventeen day centres will stop over a phased period of time.

30   Bridford Rural Skip Service – reminder that this will take place 26th July.

31   Any items for information received since publication of the agenda

Youth Service Review – Devon County Council to consider a recommendation to retain a professional youth work service and eight area-based Youth Centre Hubs.

DNPA Annual Meeting – Peter Harper was elected Chairman and Maurice Retallick was re-elected Deputy Chairman.

32  District Councillors Report – Teignbridge is about to go into ICT Strategy between Exeter, East Devon and Teignbridge.   There is concern that recycling rates are dropping rather than increasing.  Cosy Devon is to be introduced at the end of the month offering free different types of insulation, arranged by EON.

Cllr Lord joined the meeting at 7.35pm and gave her apologies for her late arrival.

33  Public Discussion – Cllr Lord then gave an update re the Village Hall.  There was a meeting on 24 June .  Brenda Lunt is the new treasurer.  Trevelyan Evans and Ian Atcheson are to be co-opted to the Committee until the AGM in September.   The Dartmoor Ranger has agreed to provide directional signs to the Village Hall.  Next Village Hall meeting 17 July 2014,

34  Date of next Parish Council meeting  – Monday 4th August at the Village Hall 7.00pm.

All are welcome.

Original signed by the acting Chairman       4th August 2014

 

CORRESPONDENCE FOR CIRCULATION  (Appendix A)

Reports and Agendas

Christow PC May minutes

Dunsford PC May minutes

DNPA Adopted Affordable Housing Supplementary Planning Document

Letters sent

Various

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